We Need Your

Tax Exemption Certificate!

Due to the updated sales tax regulations in Kentucky, beginning this summer of 2023, we are requesting all groups to provide a current sales tax exemption certificate prior to camp. You will be asked to upload this document similar to your certificate of insurance in our online registration system when it gets closer to camp. It must be a Kentucky Sales Tax form (exemption forms from other states do not work), preferably in the attached form 51A126. An example of form 51A126 can be found below.

If you do not have a sales tax exemption certificate, we would suggest your organization consider filing an application for one. Below are some simple instructions to do so. If we do not receive a form by two weeks prior to your camp session we will add the 6% state sales tax to your invoice.
In order to apply for a Kentucky sales tax exemption certificate follow the below process. They said applications are generally processed in 2-4 weeks.
  1. Fill out the attached form 51A125 – Sales Tax Exemption Application. (Download Here)
  2. This form must be signed by an authorized representative from your organization.
  3. As noted on the back of the form, you need to include three attachments:
    1. Either article of incorporation or bylaws
    2. A sample monthly (or annual) income statement
    3. IRS approval letter that your organization is a 501c3 (Churches are exempt from this qualification)
  4. Mail the form to the below address.
  5. If you are an out-of-state organization, fill out the attached form 51A127 – Out-of-State Purchase Exemption Certificate. (Download Here)
  6. You will use the Exemption or ID Number for your state. Once filled out you can submit that on your account or email it to [email protected]
  7. If you are out-of-state and do not have tax exemption status, you will follow steps 1 – 4.
Kentucky Department of Revenue
Division of Sales and Use Tax
P.O. Box 181, Station 67
Frankfort, Kentucky, 40602–0181
Tax Exemption Certificate Example

Important Dates

Be sure to mark your calendars in order to meet the important deadlines below.

April 4 — Participant accounts go live.
2 Weeks Before Your Camp Session — Final payment due.
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